Area Coordinator



ACTED Kenya/Somalia
Last Update

HR Department
October 2018

Area Coordinator

Project Implementation_Unit

Direct hierarchy:
Deputy Country Director/ Country Director.

Contract duration:
Six Months


Starting date:
October 2018

Background on ACTED
ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.
Position Profile
The Area Coordinator is responsible for the implementation of ACTED’s global mandate in the relevant area, and for the scope of activities developed with this mandate.
Duties and Responsibilities

Ensure ACTED Representation in the area of activity Representation vis-à-vis provincial authorities

Participate in official meeting to ensure maximum visibility vis-à-vis and local authorities Representation amongst other international organizations:
Participate in inter-NGO Coordination meetings and those of UN Agencies (OCHA, UNDP, UNICEF, FAO, etc) and any other relevant inter-governmental institution at provincial level;
Ensure maximum visibility of the Agency amongst the NGO community at provincial level;
Lead the production of reports and ensure the timeliness and accuracy of information provided as well as ensuring confidentiality of sensitive information.

More generally, the Area Coordinator is expected to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of ACTED’s mandate, ethics, values and stand- point with regard to other actors.

Contribute to the development of intervention strategy and to support its implementation

Implement the operational strategy:

Supervise Head of office in the area of intervention in project implementation;
Help the various teams in negotiations with provincial/local authorities and partners;
Ensure global coordination and complementarity amongst projects within the area of intervention;
Assess activities and ensure efficient use of resources. Implement the financial strategy:
Oversee drafting of projects and budget development;
Lead the application and adherence to contract terms and requirements;
Supervise overall financial commitments and financial risk. Reporting procedures:
Provide inputs for the development of narrative and financial reports;
Ensure adherence to FLAT procedures.

Analyze the context and develop strategic plans in consultation with the Country Director:

Gather and analyze information regarding opportunities and risks;
Define an operational strategy for finances and HR.

ACTED Kenya/Somalia
More generally, communicate systematically to the Country Director the development of the area strategy and its implementation.

Oversee staff and Security

Guide and direct the staff of the area of intervention:

Organize and lead coordinator meetings;
Prepare and follow work plans;
Ensure a positive working environment and good team dynamics (solve put potential conflicts);
Promote team working conditions in the limit of private life;
Adapt the organigramme and ToRs of personnel according to the area development;
Undertake regular appraisals of directly supervised colleague and pass the appraisal forms to the Country Administrator with recommendations (new position, changes to contract or salary etc);

Contribute to the recruitment of expatriate staff:

Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates;
When requested by HQ, undertake interviews of expatriate candidates living in the area of intervention.

Oversee staff security:

Participate in security management meetings;
Review the security guidelines in the area of intervention;
Ensure that security procedures are respected by the whole staff

Qualifications/Skills Required

Master Level education in a relevant field such as International Relations or Development
Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
At least six years of previous work experience in a high management position
Proven capabilities in leadership and management required
Excellent skills in written and spoken English; and fluent in Somali language will be an added advantage
Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
Knowledge of local language and/or regional experience an asset
Ability to work well and punctually under pressure
Ability and willingness to travel to other regions where ACTED is operating.

Application Procedure:
Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter as a single document (the cover letter should be on the first page of the document and the CV should start on the second page) to , with the e-mail subject: “Area Coordinator Somalia” and received on or before 26th October 2018. Applications sent after the deadline will not be considered.
Please note:

This position is contingent on the organization securing funding
Only shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.
ACTED is an Equal Opportunity Employer.
ACTED Kenya/Somalia

SOURCE: Area Coordinator

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