Assistant Admin Officer

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CARE INTERNATIONAL

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Assistant Admin Officer
CARE International is an international NGO working in Somalia/Somaliland. CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, as well as mitigating immediate suffering caused by drought, conflict and displacement. We invite applications from experienced and talented individuals for the position ofAssistant Admin Officerbased in Burao.
Position Summary
TheAssistant Admin Officeris responsible for General Administration in the Office and Guesthouse Facilities (Office and guesthouse cleaning, communication, and guesthouse/office supplies) and Guesthouse management. The position is also responsible for petty cash management.
Duties & Responsibilities
Guesthouse management

Responsible for managing the guesthouse in Burao including maintenance of the guesthouse.
Manages the cook/cleaner and the food in the guesthouse.
In liaison with Procurement, ensures that there is enough supplies for the guesthouse.
Manage the cleaning and general hygiene of the guesthouse.
Responsible for the wellbeing of those who stay in the guesthouse

General Administration

Responsible for the maintenance of the office and guesthouse including cleaning, hygiene and general wellbeing of staff, ensuring that there is appropriate furniture, communication facilities and sanitary facilities.
Ensure that there is enough supplies for officeuse including stationery, equipment, water and beverages.
Ensure that staff work in a conducive environment where there is enough aeration, lighting and free from occupational dangers like loose cables and equipment/ furniture and supplies not appropriately arranged.

Facilities

Responsible for the maintenance of facilities (office and guesthouse), ensuring that facilities are kept in good usable, safe and secure conditions, including electrical, fixtures and plumbing. Liaise with the Landlords in case of the need for major repairs or maintenance.
Responsible for the maintenance of leases and rental contracts, ensuring that they are valid, updated and duly signed.

QUALIFICATIONS AND COMPETENCIES

Diploma in Communications, Administration or other relevant studies
Competent in Microsoft word, power point and Excel programs
Fluent in English both oral and written
A team player with good organizational and interpersonal skills
Ability to use one’s judgment, collect synthesize and report information including recommendation for action.
Personal initiative, proactive, reliable and ability to coordinate, control and plan. Able to work with limited supervision.
At least three years working in a busy administrative environment

KEY RELATIONSHIPS
Internal contacts

All staff
Nairobi and other Somalia sub-offices

External contacts

Vendors
Somalia stakeholders

How to Apply:
Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CV to recruit@som.care.org by July 6th, 2018. Kindly indicate Assistant Admin Officeron the subject line when applying. Only shortlisted candidates will be contacted.
CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse.




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