Human Resources Assistant, GS-6

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Human Resources Assistant, GS-6, Mogadishu – Somalia, Post#105608

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Job Number: 515987 | Vacancy Link
Locations: Africa: Somalia
Work Type: Fixed Term Staff
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Hope
www.unicef.org/somalia
How can you make a difference?
Under the supervision and guidance of the Human Resources or Operations Officer/Specialist/Manager, the Human Resources Associate provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.
Summary of key accountabilities:
Support in processing of entitlement and benefits

In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEFs HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
Processes entitlements and benefits for local staff in accordance with UNICEF rules and regulations, by ensuring all relevant forms are completed by staff and data is entered into VISION.
Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in recruitment and placement

Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.
Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
Liaises with candidates in the various stages of the recruitment process.
Prepares formal acknowledgement, offer and regret letters.
Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
Monitors life-cycle of recruitment process to update supervisor as necessary.

Support in learning and development

In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her country office for the development of learning plans and other targeted training interventions.
In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

Support in organization design and job classification

Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.
Drafts and edits job descriptions to be submitted for classification for review by supervisor.
Follows up and liaises with HQ and RO over status of requests to ensure timely completion
Compiles and analyses information and statistics related to posts and staff for reports on staffing trends
Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

Time Attendance

Maintains and updates a system which monitors the absence of staff.

To qualify as an advocate for every child you will have…

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
A minimum of 6 years of progressively responsible human resources, administrative or clerical work experience required
Fluency of English and local language of the duty station required.
Developing country work experience and/or familiarity with emergency is considered an asset.
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The technical competencies required for this post are….
View our competency framework at:
https://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Opening Date Tue Sep 04 2018 08:00:00 GMT+0200 (South Africa Standard Time) E. Africa Standard Time
Closing Date Mon Sep 17 2018 22:55:00 GMT+0200 (South Africa Standard Time)

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SOURCE: Human Resources Assistant, GS-6

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