Project:PASOS department of Logistic and Procurement
Job Title: Procurement and Logistic Officer
Based: In Burhakaba40% but frequently travel to Mogadishu, Baidoa and Baladweyne
Family: PLD Family
Report to: LM, Deputy Executive Director and Program Manager
Location: 40% In Burhakaba and 60% in Mogadishu, Baidoa and Baladweyne
Job Duration: 9 Months
Working Hours:Full Time
Salary Grade: C2
Closing Date: 30th July 2019
Publishing Date: 13thJuly2019
PASOS is national non-governmental, non-for-profit making organization, based in Somali with Headquarter office in Mogadishu, sub offices in Gedo, Bay &Bakool, Galgadud, Lower Shabelle regions, while liaison office is in Nairobi, Kenya.
Since established 1997 had completed significant projects throughout Southern and Central Somali whereas poor underprivileged vulnerable community members assisted and developed their resilience by improving their livelihood farm agricultural production, enhancing the health of their domestic livestock’s, creating job opportunity among young age groups while old age group receive unconditional support to restore the hope of the poor.
The organization is an implementing body that implementedFSL projects, WASH, Health & Nutrition and Protection.
The Organization has tide partnership with United Nations, International and donors that financial support the organization since established
Alleviate poverty by improving economic status of vulnerable communities through enhanced food production by providing farm implements and inputs and diversification of income generating activities
enhance emergency response and livelihood crisis intervention through provision of Food/Cash/Non-food items Relief kits delivery, Livestock take-off /re-stocking, Water trucking to pastoralists and provision of temporary shelters.
Improve access to Water, Sanitation and Hygiene (WASH) conditions of the poor communities through construction and/or rehabilitation of water catchment dams, installing water tanks and construction of underground water tanks, provision of sanitation facilities and hygiene awareness training and promotion hygiene education.
Improve access to education by children and youth through provision of facilities, teaching and learningmaterials.
Eradicate harmful cultural practices like Female Genital Mutilation (FGM) and early marriages.
Increase opportunities for youth and Adult to further their education through distance learning.
Improve health status of communities through health education; environmental cleanliness, hygiene promotion and increasing access to primary health and child care centers in area of operation.
Enhance environmental education, awareness and participation in environmental protection and conservation activities by the communities
Promote peaceful co-existence and proactively resolve conflicts
Empower the youth to contribute to the social, economic and political development of their community
Create awareness of issues surrounding children in difficult circumstances with particular regard to child abuse and neglect livelihood.
The success candidate will support procurement and logistic activity of the organization by using PASOS Procurement and Logistic Policy and as well donor requirement standard of procurement and logistic services.
Directly will work with Logistic Manager of the organization, Deputy Executive Director and Program Manager who is handling day to day organizational activities.
Each Position Job Descriptions
Key responsibility areas of the community mobilizers:
Implement all procurement supplies need by PASOS organization
Proper documentation of procured supplies, materials, drugs, tools and services
Quality control of the purchasing materials
Preparation of BoQs in consultation with concerned body in the organization
Responsible Management of PASOS Warehouses in Mogadishu and Fields.
Having knowledge to follow the policy of the organization particularly Logistics and Procurement
Cooperate with Program Manager, Program coordinator in order to know what supplies and equipment’s is required under the projects.
Report the finance department and submit all logistic invoice, Receipts and the reporting requirement documents to Finance Depart
Ensure timely and accurate logistic reporting (Procurement tracker etc) to the supply chain manager.
Continuously assess the market for new procurement opportunities.
Ensure contracts for the service providers are monitored objectively for termination/ renewal
Ensure timely preparations of support documents for supplier payment is done.
Assist in developing, monitoring and review of procurement plans.
Ensure transparency and accountability in all activities related to procurement.
Ensure proper filing system is maintained in the office.
Ensure appropriate packing and loading of materials for dispatch and supervise material loading, and unloading.
Carry out any other duties and/or responsibilities assigned by the immediate supervisor
Skills and Qualifications
Essentials for community mobilizers and Field Officer
Advanced Diploma, Bachelor degree in Logistics and Management of stocks, Supply Chain Management, or any other equivalent certificates with prove experience
Minimum of one (3) year of relevant NGO experience in Procurement and Logistics works.
Ability to work independently and under pressure.
Excellent verbal and written communication skills.
Strong interpersonal skills and ability to establish working relations with other staffs in the organization.
Candidates from the advertised areas are recommended
Highly motivated, and flexible.
Should be comfortable in the base area, where by percentage will be working and travels of different PASOS working places.
How to Apply:
This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application firstname.lastname@example.org the position in the email subject matter, by 30th July 2019.
Each application should be addressed to the HR Manager based in Mogadishu and include the following:
An updated CV with contact information of three work related referees
An application letter with job title. Applications not including all of the above information will not be reviewed.
Only short-listed candidates will be contacted. PASOS is an equal opportunity employer
SOURCE: Procurement and Logistic Officer