Program Activity Specialist/Somalia-wide Portfolio

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SCOPE OF WORK
PROGRAM:Somalia Transition Initiatives for Stabilization Plus (TIS+) Program
POSITION TITLE: Program Activity Specialist/Somalia-wide Portfolio
POSITION STATUS: Long-Term Fulltime Position
PLACE OF PERFORMANCE: Mogadishu, Banadir Region, Somalia with travel throughout Somalia and to Nairobi, Kenya
PERIOD OF PERFORMANCE: O/a May 1, 2019 to April 30, 2020. With potential for extension for an additional 2 years
LEVEL OF EFFORT:Fulltime
BACKGROUND INFORMATION:
AECOM International Development implements the Transition Initiatives for Stabilization Plus (TIS+) Program for the United States Agency for International Development (USAID), promoting good governance and community cohesion. The four objectives of this TIS+ Program are to:

Increase confidence in governance based on equitable participation in decision making and management of community assets
Empower community and government representatives to engage with private sector and development actors in a collaborative process for community growth
Increase Somali engagement in creating a more stable future
Support inclusive, sustainable development by reducing gender gaps in stabilization and development.

TIS+ has a large portfolio of grants at the national/federal level and increasingly is ensuring that some of those grants are disseminated downwards to the state and district levels. The Program Activity Specialist position is currently empty, which means the Program Development Officer/Somalia-wide grant portfolio is covering the work of two positions at present and this is an untenable situation. As a result, the Program needs a highly-motivated individual who has an eye for detail and who is well-organized and has excellent follow-through to be located in Mogadishu and to work from the Mogadishu Field Office.
OBJECTIVE:
The Program Activity Specialist plays a key role in supporting the day-to-day management and administrative elements is an essential position that provides critical support to is a key Program role. The PDO will enable the strategic development, planning, implementation, monitoring and evaluation and closure of TIS+ grants in Banadir District and will, on occasion, represent TIS+ with donors and other
SOW – Program Activity Specialist – Mogadishu Field Office/Somalia-wide Portfolio – Final – April 23, 2019
development partners and will interact on a regular basis with Somali government, civil society and private sector stakeholders.
PRIMARY RESPONSIBILITIES:
The Program Activity Specialist (PAS) is a national CCN position that will support efficient and high quality national level grant development. The PAS key role is to support the Program Development Officer for Somalia-wide grants and to help ensure that grants are conceptualized, designed, implemented and monitored and evaluated and accounted for in a timely manner and with excellent attention to detail and incorporation and reflection of overall Program directions.
Specific Responsibilities include, but are not limited to:

Assist with national and state grant development, especially in the areas of budgets, (verifying current market prices before finalizing budgets or submitting and signing off on expenditures) financial follow-through, and administrative tracking, working closely with the procurement department staff and with grantees, contractors and beneficiaries.
Follow designated Program procedures related to grantee oversight and management, procurement and finance and operations, including security.
Provide prudent advice and information for the management of and decisions around proposed budgets, ensuring that costs are verified with the current market price before finalizing the grant budgets.
Ensure that all permits and/or authorizations that may be necessary to implement the activity are granted in the shortest possible timeframe.
Take primary responsibility for logistics support requests and oversight, working closely with the operations department staff and with grantees, contractors and beneficiaries.
Ensure that all required and requested documentation is compliant, provided in a timely manner, checked for accuracy and quality, correctly named and filed in the correct place on One Source and duplicated in hard copy and stored appropriately and/or provided to the relevant individual.
Work closely with the Monitoring, Evaluation and Learning Manager and MEL personnel to ensure all M&E data and information are accurate, comprehensive, and entered on time, and engage with and assist third party monitoring organizations as requested by the MEL Manager.
Maintain electronic trackers and other documents and update on a weekly basis at a minimum.
Communicate and collaborate with a range of Program personnel as and when needed, including but not limited to the Program Development Officer, Field Coordinator, staff in functional areas (finance, procurement, operations), the Monitoring, Evaluation and Learning Unit, Database Administrator, and the Senior Management Team (especially the DCOP), on all grant-related matters and ensure timely, efficient and effective communication.
Establish professional working relationships with a wide range of key organizations and individuals from the federal ministries to district level organizations and with contractors and local civil society organizations.
In coordination with the PDO, PLOs and FC, help to mediate/solve any conflicts during the development and implementation of the activities.
Contribute to producing good quality written documents ranging from Quarterly and Annual Report content to brief expository stories for the Weekly Update to PIKA (Grant) Notes on implementation.

SOW – Program Activity Specialist – Mogadishu Field Office/Somalia-wide Portfolio – Final – April 23, 2019

Support the Somalia-wide portfolio communications efforts, including at a minimum collecting and/or drafting summary reports according to the shared template, media advisory forms, media release forms, and producing high quality photographs and video clips and contributing to social media content.
Other reasonable duties as assigned by the PDO, FC or senior management.

REPORTING AND SUPERVISION:
The Program Activity Specialist reports directly to the Program Development Officer/Somalia-wide grant portfolio who is also the immediate supervisor. The Mogadishu Field Coordinator also has supervisory responsibilities as head of the Mogadishu Field Office.
MINIMUM QUALIFICATIONS AND WORK EXPERIENCE:
Education Qualifications and Professional Experience:
Minimum of a bachelor’s degree in business administration, finance, accounting, or other field
of study relevant to the tasks within the Scope of Work.
3+ years of professional experience in Somalia working on donor and development projects, especially grant-making projects. Individuals with experience at lower levels may be considered, if other qualifications and experience are exceptional.
 
Knowledge and Skills:
Demonstrated computer literacy including proficiency in Microsoft applications (especially Word, Excel and PowerPoint, with knowledge of Access desirable) and familiarity with cloud- based computing
Demonstrated ability to give attention to details, follow instructions/guidance accurately and
fully, and have structured and reliable ways to organize tasks and work overall. Some knowledge of communications, especially social media channels.
Demonstrated ability to manage a diverse set of tasks ranging from program strategy development and programmatic directions to financial tracking to mundane tasks related to data entry and monitoring.
Demonstrated ability to manage and help coordinate any and all aspects of the financial (including budgeting and procurement), administrative and monitoring and evaluation aspects of grant projects/interventions.
Demonstrated ability to work independently, at times with limited supervision, and to manage multiple and diverse demands related to grant establishment, implementation, management, and monitoring and evaluation, in addition to other elements.
Ability to grasp information quickly and utilize that information effectively.
Ability to form good working relationships with a wide range of individuals, from senior government personnel to local citizens from diverse backgrounds.
Exposure to and at least a basic understanding of gender equality and social inclusion and human rights.
SOW – Program Activity Specialist – Mogadishu Field Office/Somalia-wide Portfolio – Final – April 23, 2019
Demonstrated experience with helping to conceptualize, design, implement and monitor and evaluate projects/interventions.
Demonstrated capacity to communicate clearly in oral and written forms in Somali and English. Understanding of and strong commitment to conflict-sensitivity, gender sensitivity, social inclusion and environmental protection.
Experience with different locations in Somalia and diverse socio-cultural groups is desirable.
Interested and qualified candidates to submit their applications via https://aecomtisplus.formstack.com/forms/program_activity_specialist_somaliawide_portfolio by COB May 08 2019. “Women and individuals from diverse backgrounds are strongly encouraged to apply.”
SOW – Program Activity Specialist – Mogadishu Field Office/Somalia-wide Portfolio – Final – April 23, 2019




SOURCE: Program Activity Specialist/Somalia-wide Portfolio

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