Senior Project Assistant – Inclusive Politics (SC7)

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Job Description
Agency: UNDP
Title: Senior Project Assistant – Inclusive Politics (SC7)
Job ID: 20210
Practice Area – Job Family: Management – ELECTORAL SUPPORT PROJECT
Vacancy End Date: (Midnight New York, USA) 19/01/2019
Time Left: 10d 20h 56m
Duty Station: Mogadiscio, Somalia
Education & Work Experience: H-Some Graduate School – 4 year(s) experience
Languages
Required:
Desired: English, Somali
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: Common System
Bureau: Arab States
Contract Duration: 1 Year Initial
This Position is open for Somali Nationals only.
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Background
The National Independent Electoral Commission (NIEC) of Somalia is established as a statutory body according to Article 111G of the Provisional Constitution of the Federal Republic of Somalia 2012. Recognizing the importance of building the capacity of the secretariat to effectively deliver on the statutory mandate of the Commission, the NIEC has prioritised equipping its personnel with the requisite expertise in electoral management. In this regard the United Nations Development Programme (UNDP) and the United Nations Assistance Mission in Somalia (UNSOM) jointly known as the UN Integrated Electoral Support Group (IESG) is committed to long-term electoral support and the NIEC’s capacity development through the electoral cycle in preparation of the planned universal suffrage envisaged in 2020.  Where in 2018, the main focus is on the development of the Electoral Law, in 2019 preparation for voter registration will constitute the first major operation for the NIEC leading up to the creation Somalia’s first comprehensive voter registry in decades and a key benchmark for Somalia ‘one person one vote’, multi-party and universal suffrage elections in 2020.
IESG is a fully integrated team, headed by a UNSOM Director/Chief Electoral Advisor and a UNDP Deputy Chief Electoral Advisor. IESG’s assistance will includes technical electoral advice, capacity development and support to electoral activities including operational support and procurement of goods and services. While UNSOM provides the majority of the IESG international and national advisors, within IESG, UNDP staff manages the donor basket fund through the MPTF under the lead of the Project Manager.
The Sr. Project Assistant will support the UNSOM/UNDP Integrated Electoral Support Group in all procurement requirements for electoral support. S/he will receive training and mentoring to become familiar with UNDP, UNSOM and the NIEC/Government’s processes and procedures, including on procurement. All work will be undertaken in coordination with other IESG team members as well as in coordination with relevant UNDP CO and UNSOM colleagues, and the NIEC.
Under the overall guidance of the Chief Electoral Advisor and Deputy Chief Electoral Advisor and under the direct supervision of the Project Manager, the Sr. Project Assistant will perform the responsibilities described below and undertake any other relevant tasks as required.
Duties and Responsibilities
Summary of Key Functions:
Monitoring and reporting of activities of implementing partners (IP), in line with IESG Project Work Plan and the UNDP-IP LOA – with possible travel within Somalia if required;
Take the Lead to support to the IP with the implementation of activities in line with IESG Project Work Plan and the UNDP-IP LOA – with possible travel within Somalia if required;
Take the Lead to support IESG with contribution to UN reporting, translation of documents, etc;
Ensure facilitation of gender mainstreaming and knowledge building and sharing.
Monitoring and reporting of activities of implementing partners (IP), in line with IESG Project Work Plan and the UNDP-IP LOA – with possible travel within Somalia if required;
Acquire knowledge and understanding of project Work Plan, IP LOA and IP plans to provide M&E support;
Engage with IP partners to understand and follow-up on planned activities and keep IESG colleagues updated;
Attend -where UN security permits- IP activities, take note and monitor activities, challenges, issues, gender mainstreaming and lessons learnt;
Provide back-to-office reports and full reports to IESG and UNDP communications/reporting colleagues of monitored IP activities;
Based on monitoring of IP activities, provide recommendations to IP and IESG to improve implementation;
Engage with UNDP M&E colleagues when required, and assist in the liaison of Third Party Monitors to support third party verification of IP activities;
Take the lead to support to the IP with the implementation of activities in line with IESG Project Work Plan and the UNDP-IP LOA – with possible travel within Somalia if required;
Take the lead to assist the IP with its required reporting to IESG (e.g. as per the LOA)b
Assist IP with the implementation of activities under the LOA;
Assist IP with required reporting (e.g. as per the LOA) and internal communication products;
Support IESG colleagues with the implementation of IP activities;
Provide interpretation support if required.
Provide support to enable effective organization of IESG and IP activities such consultations, workshops, roundtables and study tours
Take the lead to support IESG with contribution to UN reporting, translation of documents, etc.
Liaise with IESG reporting officers and provide input to or initial drafts of IESG reports (newsletter, monthly report, DSR, etc.);
Assistance in setting up appointments and liaising with Somali stakeholders;
Compilation and the updating of contact lists;
Translation of routine correspondence and short documents (Somali/English) [translation of more complex technical or legal documents will be carried out by expert translators]
Interpretation support (Somali/English) during meetings;
Provide logistical and administrative support to IESG with the implementation of its mandate, whenever requested.
Ensure facilitation of gender mainstreaming, and knowledge building and sharing;
Actively promote within UNDP and with the IP women’s participation in electoral processes within dedicated scope of work
Build the capacity of IP in terms of monitoring and reporting
Sharing knowledge on IP monitoring with colleagues.
Contribute to the identification and synthesis of best practices and lessons learned from the Project for organizational sharing and learning;
Actively participate in the knowledge networks and take advantage of best practices and lessons learned that are available at the zonal, national, regional and global levels;
Assesses the capacity of national counterparts, develop capacity building plans and implement them through mentoring, trainings and workshops.
Promote a knowledge sharing and learning culture in the Country Office.
Impact of Results
The key results have an impact on the success of the UN’s electoral support to Somalia. Timely communication, information-gathering and implementation of project activities enhances IESG’s capability to provide electoral assistance efficiently and effectively.
Competencies
Corporate Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making
Functional Competencies:
Fluently in Somali and strong writing skills in English
Willingness to travel and attend IP activities in the field – in line with UN security arrangements
Ability to participate effectively in team-based information sharing environment
Ability to plan, prioritize and deliver tasks on time
High client service orientation and initiative to solve problem, excellent analytical and communication skills
Ensures high quality and accuracy of work
Executes processes and transactions with a results-oriented approach
Consistently approaches work with energy and positive, constructive attitude
Ability to work with minimal supervision
Development and Operational Effectiveness
Ability to administer and execute administrative processes and transactions
Ability to extract, interpret, analyze data and resolve operational problems
Ability to perform work of confidential nature and handle a large volume of work
Good knowledge of administrative rules and regulations
Strong IT skills and knowledge of web-based systems
Ability to provide input to business processes re-engineering, implementation of new system
Leadership and Self-Management
Focuses on results for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Required Skills and Experience
Education:
High School education with 4 years relevant experience. University degree in Public or Business Administration, Communications, Political Sciences, Social Sciences, Humanities, or related fields is desirable;
Experience:
4 years of administrative, programme/project or research experience is required, including in Procurement.
Experience in the coordination, development and implementation of assistance programmes and projects in post-conflict contexts is desirable.
Experience in the facilitation of recognized capacity building training courses is desirable
Experience in the usage of computer software packages (MS Word, Excel, etc), and web-based management systems.
Experience with the UN or any other international development organization is an asset.
Knowledge of electoral processes and expertise in electoral support is an asset.
Language Requirements:
Fluency in English and Somali with good written and oral skills.
Disclaimer
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Qualified women are strongly encouraged to apply.
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SOURCE: Senior Project Assistant – Inclusive Politics (SC7)

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