Supply & Logistics Assistant, GS-5, Mogadishu CO – Somalia, Post#105603
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Job Number: 515983 | Vacancy Link
Locations: Africa: Somalia
Work Type: Fixed Term Staff
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Hope
How can you make a difference?
Under the general supervision of the Chief Supply & Logistics in Mogadiscio Country Office, the incumbent will undertake assignments in support of the smooth functioning of the Supply and Logistics operations.
Summary of key accountabilities:
Prepare a variety of documents (correspondence, reports, tabular information and charts) from handwritten drafts or printed matter using relevant computer applications (Microsoft Word, Excel etc) ensuring that spelling, punctuation, style and format are correct and in accordance with UNICEF standards. Carefully proof read all documents typed for correctness.
Responsible for the supervision of the maintenance of the cold room, dispatch vaccines and EPI supplies to various partners in Nairobi and Somalia as instructed. Ensure that DPT, BCG and TT vaccines are only stored in refrigerators, and measles and OPV vaccines are only stored in freezer, and that the vaccines are adequately packed in cold boxes. Keep proper record of EPI supplies and bring to the attention of the Supervisor when supplies are low or when expiry dates approach.
Responsible for planning for timely procurement, delivery and monitoring of supplies. Assist in obtaining quotations from suppliers and in the analysis of the quotations for procurements below $ 1000 in Nairobi. Follow up with field offices on procurement queries for procurement being done in Somalia. Assist in maintenance of SRQ files and appropriate filing of relevant documents.
Carry out pending tasks as per hand-over notes when Logistics Assistant and Supply
Assistant are on leave or are attending to official duties outside the office as instructed by Supervisor.
Prepare payment requests for various transport services, Purchase Orders and other Supply/Logistics administrative services. Record and monitor expenditures against respective CRQs to maintain accurate balances and information on funds available.
Assist with the entry of inventory data of all stock movements.
Maintain accurate and up to date filing system for correspondence, reports and any other document. Ensure daily filing of all incoming documents. Assist in researching files, documentsor data for information as requested by supervisors.
Follow up on all Supply/Logistics documents, forward for signature with USSC, ESARO and with Contractors/Suppliers.
Take minutes of meetings as instructed by Supervisor. Assist with administrative arrangements for special meetings and travel as instructed by Supervisor.
Arrange appointments, update contact addresses, maintain agenda for supervisor, receive official calls, visitors and respond to queries in the supervisors absence.
Arrange for VAT exemption for office supplies and internationally recruited staff with UNICEF Regional Office.
To qualify as an advocate for every child you will have…
Completion of secondary education. Working knowledge of computer Word & Excel applications. Training in procurement, Logistics administration and Warehouse management.
Six (6) years work experience in administrative capacity preferably in field related to Supply & Logistics.
Proficiency in written and oral English and Somali languages required.
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The technical competencies required for this post are….
View our competency framework at:
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Opening Date Tue Sep 04 2018 08:00:00 GMT+0200 (South Africa Standard Time) E. Africa Standard Time
Closing Date Mon Sep 17 2018 22:55:00 GMT+0200 (South Africa Standard Time)
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SOURCE: Supply & Logistics Assistant, GS-5