Terms of Reference Institute Training and Development advisor


Vacancy: Institute Training and Development advisor
Terms of Reference 

I. General Information


Institute Training and Development advisor

Beneficiary Institution:
Hargeisa Institute of Health Science

Duty Station:
Hargeisa (Somaliland)

Stipend commensurate with degree and experience

Duration of Assignment:
6 months

Deadline for applications:
November 9th 2018


II. Background Information

About MIDA FINNSOM Health Phase III Project
The past decades have seen continued migration from various African countries, causing “brain drain” that has debilitated various public sector systems across the continent. Implemented by IOM, Migration for Development in Africa (MIDA) projects seek to utilize the skills and knowledge of Africans living in the diaspora to rehabilitate public sector systems in their countries of origin. Through Phase III of the Institutionalizing Health Care Improvement through Temporary Returns of Somali Diaspora Health Professionals program (publicly known as MIDA FINNSOM Health), IOM and Somali diaspora health and support professionals will continue to support the rehabilitation and development of the public health sector in Puntland and Somaliland. MIDA FINNSOM Health is funded by the Ministry for Foreign Affairs of Finland.
About Somaliland
After the collapse of the central Somaliland government in 1991, the local government in Somaliland declared independence from the Federal Republic of Somalia. However, to this day, Somaliland’s self-proclaimed independence remains unrecognized by any other country or international organization. As such, the Government of Somaliland does not have direct access to entities like the World Bank or IMF, forcing it to independently develop its own infrastructure without the support of the major international and regional financial institutions. Somaliland is bordered by Ethiopia, Djibouti, the autonomous Puntland region of Somalia, and the Gulf of Aden. The capital is Hargeisa.
About Hargeisa Institute of Health Sciences Hargeisa Institute of Health Sciences (HIOHS), one of Somaliland’s four nursing schools, was constructed in 1939 and has operated continuously since (except from 1987 to 1990). HIOHS is a public institute, offering two-year bachelors programs for nurse and midwives. There are currently 110 students enrolled in the institute. HIOHS is located in the Shaa’b neighborhood in Hargeisa and its teaching hospital is Hargeisa Group Hospital.

III. Duties & Responsibilities

HIOHS, in coordination with the Somaliland Ministry of Health and with assistance of the IOM MIDA FINNSOM Health project IV, seeks to build the skills of its lecturers and tutors in their ability to teach while also teaching modern methods, while also building the capacity and knowledge of nursing students to provide a modern standard of care
Training and development advisor will help with the ongoing, long-term improvement of employees’ skills, enabling them to fulfil their potential within their organisation. Increasingly, training and development officers are required to be strategic rather than reactive, assessing the skills and knowledge within an organisation and determining what training is needed to grow and retain these skills
The will be responsible for the following duties an
·        Work with the NGOS and community business individual and organizations to write proposal to increase the institute capacity building.
·        Review available information about the target donor and strategies to ensure it is a possibility for approval.
·        Develop initial concept notes to donors based on finding, interest and available information.
·        Develop and/or standardize material for proposals including  institute background information, organizational capability statements, reasoning, priority needs, descriptions of pending work, activity plans, etc.;
·        Develop high quality final proposal documents with complete necessary tables, detail information and institute links for submission.
·         Identify training and development needs within an organization through job analysis, appraisal schemes and regular consultation with business managers and human resources departments
·         Design and expand training and development programs based on the needs of the organization and the individual
·         Work in a team to produce programs that are satisfactory to all relevant parties in an organization, such as line managers, accountants and senior managers at board level
·         Consider the costs of planned programs and keep within budgets as assessing the return on investment of any training or development programme is becoming increasingly important
·         Develop effective induction programs for the lectures and students
·         Devise individual learning plans for the lecturers
·         Produce training materials for in-house courses

Manage the delivery of training and development programmes and, in a more senior role, devise a training strategy for the organization

The IOM Hargeisa International Program officer and the National Program Officer (M&E) will technically support this assignment from Hargeisa through interaction with the qualified Somali expatriate and beneficiary institution.

IV. Expected Results)

1.       To be identified later.

V. MIDA FINNSOM Health Requirements

Besides the specific outputs mentioned in section IV, MIDA FINNSOM Health is requiring the following steps/actions to be undertaken throughout the assignment. These are standard requirements for all assignments under this project:
1.    Transfer of skills: The main responsibility of the qualified Somali expatriate—which he/she will be measured against—will be to ensure continuous and systematic transfer of knowledge and skills as related to the assignment. It will have to be agreed with the beneficiary institution which civil servants will have to benefit from this knowledge.
2.    Work plan: A work plan must be developed with the Supervisor during the first week of assignment to provide clear and time-bound activities to successfully implement the outputs of the assignment. This work plan will be shared with the IOM Hargeisa National Program Officer. This work plan can be revised during the midterm review to reflect new developments or changes in strategy.
3.    Midterm Review: There will be a midterm review of the assignment between the incumbent and the beneficiary institution to discuss progress of the assignment and feedback on performance.
4.    Quarterly and Final Reports: Quarterly progress reports will be submitted by the incumbent to the Supervisor and to the IOM Hargeisa National Program Officer. At the end of the assignment, the Participant must also provide a final report covering the duration of his/her assignment.

VI. Qualifications


Level of Education:
Bachelor of Arts in Health and Social Care, international development, social sciences, or related discipline or the equivalent experience

Years of work experience in what area(s):
·         Minimum 5 years of experience in the design, proposal writing, and/or management of financial inclusion or financial sector development programmes for developing countries, including the capacity to prepare logical, coherent, and consistent documents is mandatory.
·         Proven work experience in the area of mother and child care.
·         Prior demonstrated experience developing proposals for institutional donors is mandatory. Locally and internationally.
·         Demonstrated experience of successful grant applications.
·         Ability to work efficiently and effectively with project members in various locations and from multiple organizations, including remotely writing and revising proposal documents.


Languages needed:
English and Somali

General Skills / Other Requirements:
1.       Good communication skills.
2.       Ability to operate as part of a team, but also independently, depending on the situation.
3.       Ability to use Microsoft Office programs (Word, Excel, and PowerPoint) and web-based management systems.
4.       Ability to find innovative solutions to complex problems.


VII. Monthly Stipend

The monthly stipend amount will be determined by MIDA FINNSOM Health based on degree and years of relevant experience.

VIII. Security and Insurance Modalities

Health insurance—including evacuation due to medical emergency—will be provided by the project. However, experts will be requested to provide a recent medical certificate stating that they are physically fit and able to work in a hardship area in Africa.
Please note that IOM, according to the contract, will not be responsible for the security of the qualified Somali expatriates. The host beneficiary institution will be responsible for the security of the individual.
Before leaving the country of residence or upon arrival in Nairobi or in Somalia, the qualified Somali expatriate will receive a pre-service briefing including security advice and cultural background.

IX. How to Apply

All applications must be sent to midahargeisa@iom.int , with the following reference as subject in your e-mail: “APPLICATION – Institute Training and Development advisor”
To be considered, applicants must provide a cover letter, CV, and the contact information (email and phone number) of two professional references by the closing date of this vacancy. Please save your documents in PDF format. Only shortlisted candidates will be contacted.
While this project is geared toward the Somali-Finnish diaspora, we also welcome members of other Somali diaspora communities to apply. Note that preference may be given to applicants who were successful participants in the Phase II project. Lastly, we highly encourage the participation of women in MIDA FINNSOM Health Phase IV.


SOURCE: Terms of Reference Institute Training and Development advisor

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