RE-ADVERTISEMENT: HR/Administration Assistant

RE/ADVERTISEMENT _HR/Administration Assistant – Kismayo (Somali Nationals Only) – Norwegian Refugee Council
Rights Respected, People Protected
Deadline for application: 06/07/2018
Key info:
Advertiser: Norwegian Refugee Council
Ref. nr.: 3773987946
Full or part time (%): 100% Full time
Number of positions: 1
Search criteria:
Location: Somalia
Industry: Emergency Relief
Special field: HR
Role: Assistant
Job location: Kismayo
NRC has been active in Somalia since 2004 with four area offices in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).
NRC’s Eastern Africa and Yemen operation comprises of large-scale multi-country humanitarian and early recovery interventions spread across seven countries (Kenya, Somalia, Ethiopia, Djibouti, Yemen, Eritrea, South Sudan, Uganda and Tanzania).  NRC’s overall strategy in the region is to enhance protection and promote the rights of displaced people in humanitarian need by improving living conditions and seeking durable solutions. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.
Purpose of the Job:
The purpose of a HR/Admin Assistant is to implement delegated area of responsibility in Jubbaland area office. The HR/Admin Assistant will ensure implementation of NRC policies, procedures and tools with focus and main responsibility on Human resources and administrative functions.
Job description:
Generic responsibilities:
Implement delegated support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function
Ensure adherence with NRC policies, tools, handbooks and guidelines
Specific responsibilities:
Receiving visitors to the office in a cordial and respectful manner;
Make travel arrangements, booking of flights, visas and hotel accommodation for staff and visitors.
Guesthouse administration and record tracking of Guesthouse.
Assist in any Administrative matters: filing, printing, updating of staff contact lists), and keeping adequate stationery supplies for office consumption
Follow up all NRC monthly telephone, internet, electricity water bills and settle on time
Follow up the due dates of Guesthouse, Warehouse and Office lease agreement and inform to Logistics Department
Provide administrative and logistical support in organizing workshops /trainings
Supervise the maintenance of the office and the office compound in collaboration with the logistics department.
Supervise office attendant and Guest House/Office Cleaner
Receive, distribute and register faxes, mails, documents and reports
Assist in maintaining inventory of office equipment, furniture and fittings
Provide secretarial support such as typing, takings minutes, drafting letters, etc.
Write tenancy agreements and keep track and notify the respective occupants or offices of the expiry of tenancy agreements.
Oversee the ma maintenance and cleanliness in all office interiors and advise the cleaners accordingly.
 
Our Ideal Candidate:
We are looking for a university graduate in Business Administration or related field, with a minimum of 2 years previous experience in Human Resources Management with International Humanitarian and development organisations. Experience working in complex and volatile contexts, in particular in Somalia. Fluent in English and Somali both written & verbal, able to work in a team as well as independently.
We are particularly looking for a positive individual with strong interpersonal & communication skills, good computer skills, who can work well under pressure. Understands the statutory laws & has wide knowledge of the NGO operations and the dynamics of the humanitarian sector
In this position you will join highly motivated and expert staff who are making a difference to the most vulnerable people.
Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline
Email and paper applications will not be considered.
Qualified female candidates are particularly encouraged to apply
Contract period: up to December 2018 with possibility of extension
Salary/benefits: According to NRC’s salary scale and terms and conditions
Duty station:Kismayo
NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.
APPLY NOW: https://www.webcruiter.no/WcMain/advertviewpublic.aspx?oppdragsnr=3773987946&company_id=23109900&Link_source_id=&use_position_site_header=0&culture_id=EN
 




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